Quick answer: Go to Settings > Staff Management and tap Add Staff. Enter the first name, PIN and access role, then tap Add. Then follow the steps below.
In this article we're going to show you how to :
View staff
Add staff
Edit staff
View staff
Go to Settings > Staff Management.
Add staff
Tap Add Staff.
Enter the User Details.
Required:
First name
PIN
Access role
Optional:
Last name
Email Address
Mobile Number
Tap Add.
The staff member will be added.
Edit staff
Swipe left on a staff member to delete it.
Tap a staff member to edit their user details.
Staff Management on Android: fields and access roles (updated Oct 2026)
Go to the menu (three lines) > Settings > Staff Management.
Tap Add Staff.
Under User Details, enter First name, a PIN and choose an Access Role. Last name, Email Address and Mobile Number are optional.
Use Menu Access Restrictions to limit which menus this person can open.
Tap Add.
What you should see: the new person under Staff Members. They can now log in and clock in with their PIN.
Change what a role can do
In Staff Management, tap Manage Access Roles.
Pick the Access Role, or add one with a Name and the Is Admin, Allow write permission or Is Staff options.
Tick the permissions (use Select All or Clear All) and tap Save.
Staff changes sync to your other devices. If someone can't see a menu or gets "Access Denied", check their role here.
Saving a staff member
When you save, the POS asks "Are you sure you want to save this staff member?" If you changed the role, it warns: "Changing a staff member’s access role might restrict their access to some features and settings."
PIN rules
Pin should be 4 digits: the PIN must be exactly 4 digits.
This PIN is already in use: each staff member needs their own PIN.
Switch user and PIN prompts
Tap Switch User in the menu to log out and let the next person Enter Pin. If the PIN is wrong you see "Invalid PIN. Please try again." or "Pin code is not correct, please try again." Some actions need a manager: the POS shows "Type Manager's Pin to continue", and a manager enters their PIN to approve.
Permissions you can give a role
Payment Method, Printer Settings, Tax Configuration, Surcharge Settings, Promotions & Price Triggers, Coupon Settings, Staff Management, General Setting, Products, Reports, Marketplace, Delete invoice from order history, Apply discount to items and orders, Open cash drawer manually, Clear held orders, Refund Item, Refund Order, Transfer items / orders, View reports, Access printer settings, Access POS settings, Cancel printed order item and Change Device Mode.
The role screen lists the permissions saved for the role you pick, so a role may show only some of these. Staff users see no roles, and users who are not admins do not see admin roles.
Need help?
Email [email protected], call 1300 445 483, or message us from the chat in Nomni Console. Tell us your venue name, the device and what you have already tried.